Useful Tips

11 Dropbox Features That Everyone Should Know About


Box automatically tracks versions of all files in your account. Each time you make changes to a file using Box Edit, or upload a new version of a document, Box automatically replaces the file with the old version with a new one. There is no need to independently perform version control and numbering, you can use the same file name. Version history in Box allows you to revert, view, and even restore previous versions of a file if the need arises.

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Dropbox online file hosting was once the first public service for cloud storage and data synchronization. And still, despite all the efforts of competitors, among which we see giants such as Google and Microsoft, remains one of the most popular among users. In many ways, this popularity is due to the extremely simple and understandable concept of the service. But the apparent external simplicity does not mean that Dropbox is in some way flawed or lacks functionality. In this article, we want to introduce you to several extremely useful, but little-known Dropbox features.

Save space with selective sync

By current standards, Dropbox cannot boast of too much disk space provided by default to users. And although it can be significantly increased due to the bonus program and various promotions, as you know, there is never too much space.

One of the ways that you can use the available disk space with the greatest benefit is to use selective synchronization. Thus, you can tell the service to track only those folders where the data you really need is stored, and all the rest will not be in vain occupy space in Dropbox.

  1. Right-click on the icon in the system tray and select Options.
  2. In the window that opens, go to the tab Account.
  3. Press button Selective sync and indicate the directories that interest you.

As always, synchronize all your documents

Very often we forget to synchronize the necessary documents only because for this we need to specially move them to the Dropbox folder. To prevent this from happening, you can make sure that all the contents of your Documents folder are automatically uploaded to the cloud.

  1. Open Windows Explorer and find the Documents folder.
  2. Right-click on it and select Properties.
  3. Tab Location press the button Move and select a new location inside the Dropbox folder.

How to access offline files from a mobile device

By default, the Dropbox mobile app does not store files on your device. Each time you access them, data is downloaded from the network. However, there is a way to make some of the files you need available at any time, regardless of whether you are connected to the network or not.

  1. Open the Dropbox mobile app on your gadget.
  2. Select the file you need and make a long tap on it.
  3. In the menu that appears, select Favorite.

All files marked as Favorites will be permanently stored on your device and, therefore, will be available even offline.

How to restore previous versions of a file

If you made a mistake, and then also saved it, overwriting the working file, then do not rush to tear your hair out. Everything can be returned back using Dropbox, which can save several previous versions of files located in its folder.

  1. Access the Dropbox web interface.
  2. Find the file you are interested in and right-click on it.
  3. Find item Previous versions, then select one of the saved previous versions of the file.
  4. Press button Restore.

How to upload files remotely

If you are at work or just using someone else’s computer and you need to save any files to your home computer, you can do it with Dropbox at the same time. To do this, we need the popular IFTTT service, which can connect various web applications. With it, it will be enough for you to send a link to the desired file in an email to [email protected] and it will immediately appear in the Dropbox folder on your computer.

  1. Create an account in the IFTTT service on this page.
  2. Activate the Email channel, which is responsible for sending and receiving emails.
  3. Connect the Dropbox channel.
  4. Use the following recipe or create one yourself.

In the same way, you can configure remote torrent downloads. Almost all torrent clients can track the contents of a specified folder and download the corresponding content as a file with the .torrent extension appears in it. So you only need to configure the program to monitor the desired folder, and then using the method described above send torrents to it remotely.

How to delete connected services

Due to the huge popularity and open API, a large number of third-party programs and services are able to interact with Dropbox. I’m sure that all users with experience have accumulated more than a dozen applications that you have provided access to your account at different times. If you are not already using some of them, it is better to turn them off.

  1. Follow this link. Enter, if necessary, your username and password.
  2. Find the section on the page Apps linked and disable services and applications you don’t need by clicking on the cross next to their name.

Remember to check this page periodically, especially if you store information in Dropbox that you do not want to make public.

How to recover deleted files

If you delete any important files or folders, then thanks to the two-way synchronization of the Dropbox folder, they will disappear on all connected computers. However, this does not mean that all your data is permanently lost. There are two possible ways to get your deleted files back.

The first will require you to log into your Dropbox account, where you will find the inconspicuous gray button in the form of a basket, the existence of which many forget. All your deleted files are stored here for 30 days.

The second method can be used even if you do not have access to the network. It uses the fact that Dropbox caches your files in a special hidden folder located at% HOMEPATH% Dropbox .dropbox.cache. A careful study of the contents of this catalog will help you detect your loss.

How to track the history of all operations

Many organizations use Dropbox as a single space for storing and sharing work files and documents. However, when several people are working on the same project, you can easily get confused in the changes made and file versions. Therefore, it would be nice to be able to track the chronology of all events that occur in the cloud storage.

This feature is implemented on this page. Here you will see which files were added or deleted, by whom and when. It is possible to sort events by connected applications and display operations related only to the selected time period.

How to find a missing gadget using Dropbox

If your smartphone, tablet or laptop with the Dropbox client installed on it was lost or stolen, then there is a chance to find out its location. Perhaps curious attackers will not immediately erase all the information from your device, but will decide to rummage around in your personal data first, hoping to catch an even larger catch in them, for example access to your online banking.

This is where Dropbox’s ability to record the time and place of last access can help. You can find this information as follows:

  1. Log in to your Dropbox account.
  2. In the upper right corner in the drop-down menu, select Settings.
  3. On the settings page, go to the tab Security.

In section Sessions You will see a line with information about the last connection of your gadget to Dropbox. We are most interested in the network address, which can tell you the direction of searches.

How to remove download speed limit

With its perfect simplicity, Dropbox has so taught us that everything works right out of the box, so few users spend time studying its settings. It may be a discovery for them that, by default, the program is configured to make incomplete use of your Internet connection when downloading files. This means that every time you transfer files to the Dropbox folder, especially the large one, synchronization does not happen as fast as it could.

Fortunately, this setting is very easy to change. To do this, follow these steps.

  1. Right-click on the program icon in the system tray.
  2. Select menu item Options.
  3. Go to the tab in the window that opens Throughput.
  4. In section Download speed mark the position Do not limit.

How to make your programs truly shared

If you often have to change computers during the day, either from home or from the office, then the question arises of synchronizing not only files, but also program settings, surfing history, and so on. The developers of almost all browsers pay serious attention to these issues and made special systems for synchronizing bookmarks, history, settings, and installed extensions.

However, you can go the other way and use their portable versions for transparent seamless use of programs, which will be stored, of course, in the Dropbox folder. A huge number of such programs, including browsers, email clients, image editors and much more, you can find on Thus, changing the car, you can, as if nothing had happened, continue to work from the place where you left off.

It’s unlikely that you can do this with games, since their size will not fit in any Dropbox. But you can safely move the save to synchronize the progress of the passage. And if the game does not allow you to directly specify the storage location of the saves, then there is the Dropbox Folder Sync utility that can easily cope with this problem.


As you can see, the Dropbox service is not as simple as it seems at first glance. In his reserve, he has many interesting features that can significantly expand its capabilities. And if you connect to it many online services that are able to exchange data and perform various operations with them, then the functionality of Dropbox can be further enhanced. But we will talk about this in one of the following articles.

Step-by-step instruction

Go to the official website of the program at this address:, then click the "Login" button.

Enter the email address and password that were used when registering the account and click the "Login" button.

Next, click on "Events".

Here is a list of all changes in synchronized files. You can also select changes by date. To do this, click on the calendar and select the desired date. If the information helped you - click Thank you!

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